The Year 10 MSPTA representatives propose to help organize the Marist School Graduation Ball 2013, specifically the venue, physical arrangements and food for the event. To make the event memorable, we would like to ensure that the environment be conducive to enjoyment, that the venue be comfortable, presentable and accessible with good sounds and lights, and with sufficient food and drinks for a party atmosphere.
The program itself will be handled by the graduating class and their teachers.
For the event, we propose that we budget tickets costs to cover only basic costs related to the event such as venue fees, sounds, lights, photo and food.To prevent unexpected cost overruns beyond the amount originally budgeted, we further propose minor fund raising events such as cake/ load raffles during the school year to defray “luxury” expenses such as decoration, photo booths and event souvenirs. If we have no extra funds, we simply cut back on these other items.
The event will be from 6 pm to 12 midnight before or after Graduation Day. The Marist graduation dates are March 16, 2013 for Year 6 and March 17, 2013 for Year 10. Possible graduation ball dates are:
- March 09, 2013 Saturday before graduation
- March 15, 2013 Friday before graduation
- March 21, 2013 Thursday after graduation
- March 22, 2013 Friday after graduation
- March 23, 2013 Saturday after graduation
- March 24, 2013 Sunday after graduation
This project will require funding of initial costs, such as deposits and reservation fees. All venues require 30% to 50% fee to reserve the venue for the desired date, and full payment months before the event. Most caterers similarly require 20% to 50% deposit for a reservation. For hotel venues, the food and drinks will be provided by the hotel. For non-hotel venues, we have the flexibility to choose food caterers with unlimited drinks.
This blog is our announcement board for news and chronicles of events and activities related to the proposed project.
We now start our search for candidate venues, caterers and service providers. We similarly start to do the math for the expenses, and selling the idea to the various stakeholders: the graduating class, the parents, the teachers, Marist School and other MSPTA members.
